Terex Corporation

Executive Administrative Assistant

US-OK-Oklahoma City
1 week ago
Job ID
2017-35543
# Positions
1
Category
Administration
Posting Location
Oklahoma City - OK - USA

Overview:

 

 

Terex is a global manufacturer of lifting and material processing products and services that deliver lifecycle solutions to maximize customer return on investment. Terex delivers lifecycle solutions to a broad range of industries, including construction, infrastructure, manufacturing, shipping, transportation, refining, energy, utility, quarrying and mining. Terex reports in three business segments: Aerial Work Platforms; Cranes; and Materials Processing. Terex offers financial products and services to assist in the acquisition of Terex equipment through Terex Financial Services. For more information about Terex, its products and services, visit www.terex.com and/or www.facebook.com/TerexCorporation.

 

Oklahoma City is a unique site to Terex Corporation in North America, manufacturing for each of the business segments: Terex Aerial Work Platforms, Terex Cranes, and Terex Materials Processing. Its workforce of 360+ team members is anticipated to grow by more than 1,000 over the next few years. The 100+ acre facility has recently completed an extensive remodel to accommodate the business’ growth.

Responsibilities:

The Executive Administrative Assistant will provide administrative support to the division Vice President.

 

The Executive Administrative Assistant make independent decisions regarding planning, organizing, work scheduling and other details. Additionally, the successful candidate must handle highly confidential materials and matters in a manner becoming of the position.

 

This position is responsible for supporting the administrative needs of the division Vice President as well as answering and routing incoming calls, greeting and directing vendors and customers and performing a variety of other administrative duties as assigned. Excellent communication and interpersonal skills are required. Strong computer skills will also be required. Experience with accounting concepts and processes are highly desired. The ability to multitask while maintaining superior customer service skills is paramount.

 

Responsibilities:

 

  • Coordinate frequent domestic and international travel, including preparing itineraries; obtaining visas, passports and other travel documents; and modifying arrangements, as necessary.
  • Provide calendar management in a fast-paced environment, including extensive scheduling, assessing conflicts and informing leaders of commitments, ensuring time is available for issues that arise, and making changes as needed.
  • Monitor incoming emails; review and flag important matters.
  • Transcribe handwritten documents into electronic format.
  • Prepare and process expense reports in a timely manner.
  • Manage and process invoices in a timely manner.
  • Maintain files (paper and electronic)
  • Prepare ad hoc reports in Excel and presentations in PowerPoint as directed.
  • Coordinate off-site meeting, as needed, including location, travel and food arrangements. as needed, including location, travel and food arrangements.

 

 

 

Qualifications:

Basic Qualifications

  • High School diploma or equivalent
  • 5+ years of high level administrative experience

Preferred Qualifications

  • Associate's or bachelor’s degree preferred.
  • Demonstration of integrity, honesty, and trust
  • Ability to maintain confidences and handle sensitive information with discretion
  • Ability to balance workload and adjust to changing priorities in a fast paced environment
  • Ability to interact effectively with all levels in the organization
  • Ability to work independently, manage multiple priorities, multi-task and meet deadlines
  • Excellent verbal & written communication skills
  • Superior organizational skills and attention to detail
  • Self-motivation and independent thinking
  • Proficiency in Microsoft Office Suite; including complex Excel spreadsheets and PowerPoint presentation design

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